Part 2 – 2017 March PMI Book Club Q&A Session – Managing the PMO Lifecycle: 2nd Edition

2017 January PMI Book Club https://www.projectmanagement.com/videos/363953/January-2017-Book-Club-Intro—-Managing-The-PMO-Lifecycle

The following Questions were posted and below my answers:

QUESTION: Usually PMO acts Governance for Project/Programme. Is there any PMO Governance which verifies PMO effectiveness? And how this can be executed.

ANSWER: Yes a PMO governance board should be made up of the PMO sponsor, and the executive team that sets up the PMO success criteria before PMO startup, ensure PMO keeps the expected performance per the success criteria. Once the PMO established the governance board can be used to monitor PMO’s performance, address PMO issues, and ensure support to the PMO, and that the PMO taking action as required by that governance board.

QUESTION: Hello I have question please, I am a entrepreneur in my new organization is necessary a PMO to support projects or a pmo with all power to take decisions

ANSWER: PMO needs to help its organization run projects successfully and in a standard way. Also help the organization management make decisions, PMO can make decisions within the role or area of responsibility given, but the main benefit is to help enable the decision making for the organization.

QUESTION: Each of five of our County Government departments have internal Project Managers who are not in a PMO. This seems to get the job done but as the new guy I think a PMO would better standardize and gain efficiencies. What are your recommendations?

ANSWER: Although they might be doing a fine job running their projects, but they might be missing on opportunities such as improve delivery level across all departments, reporting, standards, resource balance and allocation across the organization so that no one area overloaded with work and resources are over allocated while other areas hardly using their resources. Having a PMO certainly helps establish an organization wide standards to compare success and failure according to one measure. Also leveraging resources and lessons learned to gain efficiencies.

QUESTION: what PMO lifecycle means ?

ANSWER: It means the cycle that the PMO has to go through from setup, build out, and sustainability to ensure all steps leading to PMO’s being established or PMO’s being analyzed.